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Senior Case Administrator

Joe Falzone
Clerk of Court

Jose Rodriguez
Chief Deputy

United States Bankruptcy Court
Southern District of Florida
301 North Miami Avenue
Miami, Florida 33128

POSITION OVERVIEW: 

The senior case administrator is a case processing specialist who oversees case administrators, in a leadership capacity. The incumbent is responsible for ensuring that the case administrator’s work assignments are carried out in an accurate and timely manner. The senior case administrator performs relief courtroom deputy functions, including Digital Audio Recording (DAR), and may be required to perform end-of-day cash/check reconciliation duties. The incumbent will be required to serve as backup to the deputy-in-charge in his absence. Position requires good leadership, and excellent written and oral communication skills.

Representative Duties:

• Provide case administrator team members with the necessary guidance, instruction, techniques, and training in an effort to achieve full performance and meet established deadlines, goals and objectives;

• Direct case administrators on specific tasks regarding case administration procedures;

• Monitor and/or prioritize case administrator’s work to ensure consistency and compliance with existing standards, which may include work redistribution to equalize the division’s caseload;

• Address prerequisite requirements for learning new functions and develop, prepare, and update training aids;

• Conduct training and assist in the production of technical manuals, and test new automation functions or procedures;

• Provide training feedback regarding staff performance and provide input regarding staff performance appraisals;

• Monitor quality control reports and take corrective measures to ensure that documents and cases are in correct posture;

• Maintain current knowledge of updates for all CM/ECF events, local and Federal Rules, conduct research for internal and external customers regarding case administration discrepancies;

• Foster an environment which encourages building teams for success while maintaining momentum, enthusiasm and pride;

• Coordinate team work schedules and provide coverage for absent case administrators and serve as backup coverage for Courtroom Deputies and related duties;

• Routinely communicate with members of the public on general inquires, court processes and procedures, enter corrective actions on the court docket and/or claims register;

• Prepare and forward matters to chambers, for judge’s signature, various internal case management form orders;

• Transmit and monitor appeals and all other bankruptcy related proceedings to the U.S. District Court;

• Perform other related duties as assigned.

QUALIFICATIONS: 

Required Skills and Qualifications:

To qualify for the CL 26, you must have at least one year experience of work at the CL 25. Incumbent must be a team leader who is able to work harmoniously with the case administration team as well as with judicial staff. Must be able to define and resolve case problems independently, as well as concisely present this information to the supervisor. Must possess good leadership and excellent written, verbal, and organizational skills.

Additionally, this position requires the ability to:

• Identify and process complex cases and take on special assignments, as well as act independently.

• Perform a variety of tasks on different cases at the sae time.

• Communicate effectively with individuals within and outside of the court unit.

• Solve problems and make decisions, as well as coordinate the work of others.

• Mentor and train case administrators.

Desired Qualifications:

• Experience with Case Management/Electronic Case Filing (CM/ECF).

• Working knowledge of the Bankruptcy Code and Rules, local rules/forms, and procedures concerning cases filed under the Bankruptcy Code.

• Knowledge of how cases proceed through the court system.

• Understanding the importance of interaction among bankruptcy judges, clerk’s office, trustees, debtors, and creditors.

INFORMATION FOR APPLICANTS: 

Background Check: This is a Sensitive position within the judiciary. As a condition of employment, the selected candidate must successfully complete an FBI fingerprint background check. The Court will check references and current employer.

How to Apply: Qualified applicants must submit a cover letter, Federal Judicial Branch Application for Employment (AO78), resume is optional. An incomplete AO78 application may not be accepted.

Please submit all documents only in Word or PDF, via email to: usbchr@flsb.uscourts.gov. Applications are not accepted via facsimilie. The subject should read “Senior Case Administrator”.  Applications will be reviewed as received and position may be filled prior to the closing date. 

Only the best qualified candidates will be invited for an interview. Applicants selected for interview must travel at their own expense.  Due to the number of applications expected, receipt of an application will not be acknowledged.

To access Federal Judicial Branch Application for Employment (AO78), click here.

The Court reserves the right to withdraw the announcement or to fill the position sooner than the closing date without prior notice.

Location (Duty Station): 
West Palm Beach
Vacancy Number: 
2018-02
Salary Start: 
$46,534
Salary End: 
$75,625
Classification Level: 
CL 26
Opening Date: 
11/27/2017
Closing Date: 
12/29/2017